Country: Uganda
Closing date: 03 Oct 2016
PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. Our works focus on building resilience and enable economic growth, improve opportunities to attain better health and nutrition, and improved governance and conflict management. We implement programs in the northern Uganda including Acholi and Karamoja sub regions and Eastern region with funding from funding from USAID, USDA, Walmart Foundation, SDC, DFID, SIDA, Nike Foundation as well as other private donations.
The operations department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily administration, logistics, procurement, HR, asset management and IT for field offices Uganda. The overriding objective for all Mercy Corps operations activities are the prompt and effective provision of on-time solutions Mercy Corps’ beneficiary populations in compliance with Mercy Corps’ and donor policies, procedures, regulations and specifications.
GENERAL POSITION SUMMARY:
The logistics officer will coordinate asset management, fleet management and warehouse management functions for the Mercy Corps Kampala office.
ESSENTIAL JOB FUNCTIONS:
General:
- Coordinate with program in terms of materials distribution planning.
- Make schedule of deliveries to project sites in coordination with the warehouse assistant and program departments.
- Coordinate receipt of materials/tools/equipment with procurement in a timely manner as not to delay procurement, warehousing and program activities.
- Ensure quality of materials/equipment and tools as per the sample provided by the vendors to operations “procurement” department.
- Daily plan drivers for Kampala office.
Warehousing:
- Ensure Mercy Corps Warehousing policies are in place and make sure donor regulations are implemented over commodities received from procurement.
- Support warehouse assistant in making daily commodity movement, tracking, receipt, delivery & recording is done properly and timely manner.
- Support warehouse assistant in weekly and monthly warehousing reports.
- Estimation and calculation of the required space for stocking.
- Preparation of cargos to other field offices and project sites.
Transport Management:
- Daily administrative activities of the MC transport pool. Specifically, driver/vehicle scheduling, tracking log books, routine and major maintenance of the transport pool;
- Assist, as required, in the weekly and monthly financial and activity reports and verifying accuracy;
- Identifying needs and weaknesses of the transport pool;
- Interact with transport contractors, in coordination with the Procurement Officer and Operations Director;
- Prepare the required documentation of supplies and transactions are completed to MC standards.
- Maintenance of vehicle files.
- Oversight of vehicle rental calendar with rental agency including ensuring monthly spreadsheet for rentals is accurate.
- Assist and facilitate any import/export activities.
- Monitor spending on fuel station contract in coordination with Transportation Department.
- Daily coordination of MC logistical and transport activities;
Asset Management:
- Act as Asset Controller for MC Uganda
- Maintenance a computerized asset database of all assets belonging to Mercy Corps Uganda program (includes coordination with finance department).
- Assist with implementation of asset tracking system including use of asset tags, movement of assets and upkeep of an asset register.
- Making of asset MC System as it could be centralized through main office Kampala.
- All other activities as assigned o ensure the smooth logistics operation;
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Uganda.
KNOWLEDGE AND EXPERIENCE:
- Degree in a relevant business field is desired.
- 3-5 years of experience in large scale Logistics operation;
- Strong organizational skills; ability to interact effectively with international and national personnel. Excellent oral and written English skills. High computer skills on MS Office programs.
- A demonstrated ability to multi-task and process information into action as to not delay program activities.
- A clear understanding of Assets, Transport, property ethics and donor compliance is essential. i
How to apply:
Submit your E-mailed application including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates through the Human Resource Manager to **ug-mcjobs@mercycorps.org**. Deadline for Submission: Close of business on Monday October 3rd , 2016 Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; female candidates are strongly encouraged to apply.