Country: Thailand
Closing date: 15 Jul 2015
Vacancy Announcement
Institute for Global Environmental Strategies (IGES)
Regional Centre in Bangkok
Position title: Finance and Administrative Assistant(**position for Thai national)**
Salary: Depending on experience
Contract: full-time
Work hours/days: 7.5 hours/day, Monday-Friday
Place of work: IGES Regional Centre office in Patumwan, Bangkok
Background:
The Institute for Global Environmental Strategies (IGES) Regional Centre based in Bangkok is currently seeking an individual for the position of Finance and Administrative Assistant. He/she will work in the administrative team of the office to support finance/accounting for the project implementation and office operation including budgeting, compiling supporting documents, entering data to the institute-wide online accounting and other management tools, preparing financial reports to funding agencies as well as head office, and other office-wide administrative matters.
Duties and responsibilities:
Under the supervision of the Finance Officer and Office Manager, the Finance and Administrative Assistantwill carry out the following tasks:
· Assist Finance Officer in book keeping:
o Especially data entry into the institute-wide online accounting system to report to HQ accounting division;
o Ensure all supporting documents are collected, processed and filed in accordance with the funding organizations,’ institute’s, or auditor’s requirements; .
o Issue invoices or prepare payment; and
o Record cash receipts and make bank deposits.
· Assist in filing documents, keeping inventory of office assets and procurement and institute’s approval processes.
· Provide clerical and administrative support to management as requested.
Requirements:
· Bachelor’s degree in accounting, finance, business administration or other relevant fields;
· A minimum of three-year professional experience in office administration, especially book keeping/budgeting preferably form international working environment;
· Sufficient communication capability in English (speaking, listening and writing) is a must;
· Computer proficiency in MS Word and Excel; knowledge or experience in using accounting or database software is a plus;
· A team player, interpersonal skills, flexibility in assignments, ability to handle multi-task and prioritize work amidst competing demands will be valued
Reporting:
The Administrative and Project Assistantwill report to the Finance Officer and as needed other project manager, and ultimately to the Director of IGES Regional Centre.
Term of Employment:
The term of this position is initially offered for one year with a possible extension subject to fund availability. A probationary period of three months at the beginning of the term of employment will be applied .
Place of Work:
The IGES Regional Centreoffice located in downtown Bangkok (604 SG Tower, 6th Floor 161/1 Soi Mahadlek Luang 3, Rajdamri Road, Patumwan, Bangkok 10330).
Compensation:
Salary will conform to the IGES Regional Centre’s payment system. Relevant work experience and professional skills will be taken into account. Income tax withholding and other requirements will be complied with under Thai laws.
Working conditions:
Annual paid leave and other holidays will conform to the practice in Thailand and in accordance with the relevant rules observed at IGES Regional Centre under Thai labour laws.
About IGES and IGES Regional Centre:
Established in 1998, the Institute for Global Environmental Strategies (IGES) is an independent, non-profit environmental policy think-tank, with headquarters based in Japan that goes beyond research to provide practical ways to protect the earth's environment and to realise greater sustainability and equity in the global community. While the outlook of IGES is global, the principal geographical scope of its activities is the Asia-Pacific region. IGES activities include strategic research, outreach, networking/multi-stakeholder dialogue, and capacity development (http://www.iges.or.jp/).
Since 2003, IGES has been operating a project office in cooperation with the Regional Resources Centre for Asia and the Pacific (RRC.AP) of the Asian Institute for Technology (AIT), Pathumthani, Thailand. In 2011, the project office was upgraded to the IGES Regional Centre located in downtown Bangkok (Patumwan, Bangkok) to strengthen its functions and expand activities under the missions of IGES. IGES Regional Centre is a growing operation unit to respond to the needs of the institute as well as stakeholders in the Asia-Pacific region.
The main role of the IGES Regional Centre is to manage three networks that IGES provides secretariat services for, including Asia Pacific Adaptation Network (APAN), Asian Environmental Compliance and Enforcement Network (AECEN), Network for Integrated Planning and Sustainable Development Strategies in Asia-Pacific Region (SDPlanNet-AP), conduct/implement various region-wide activities including those that each network above has planned and others (USAID Adapt Asia-Pacific project, USAID MPE project, etc.), and to coordinate collaborative research with international, regional and national organisations and research institutes in the Asia-Pacific region. (http://www.iges.or.jp/en/bangkok/index.html)
How to apply:
A cover letter, recent CV (with photo), and salary history must be sent by email to the following address. The position is available now and will remain open until filled. Only short-listed candidates will be contacted for interview. Reference letter(s) from your supervisor(s) in the past positions (latest preferred) may be requested for short-listed candidates. Additional materials may be also requested in time for the interview.
Send your application to: regionalcentre-HR@iges.or.jp
The application documents are not returnable.
