Uganda: Logistics Assistant SC5

ABOUT WFP

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predicatable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country. WFP cherishes and takes pride in fostering a working environment of high capacity, diversity and innovation. We are currently seeking experienced and creative applicants for the position of Logistics Assistant to join our team.

JOB PURPOSE

Under the overall supervision of the Logistics Officer and direct supervision of the Head of Field Office Arua; the incumbent will be responsible for day to day coordination of Extended Delivery Point (EDP) operations for food and non-food items; inspection of commodities as well as reporting in line with WFP rules and regulation. To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Ensure accurate daily and weekly reports on food and NFIs are shared by the EDPs and ensure that internal control systems are functioning and that all relevant records are maintained;
2. Report timely any anomaly encountered from/by transporters in the delivery of cargo from the CDPs to EDPs and finally to the FDPs.
3. Ensure utilization of WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc.).
4. Ensure daily and monthly reconciliation of stock reports with the commodity-tracking unit.
5. Ensure Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/reconstitution.
6. Conduct regular inspection of commodities under storage and report any anomaly.
7. Conduct inventory and collate monthly inventory reports.
8. Institute loss mitigation measures, loss analysis and reporting,
9. Follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.
10. Participate in training staff at EDPs on storage procedures and practices as necessary.
11. Ensure that food and non-food items (NFI) are controlled and accounted for according to WFP warehouse procedures.
12. Monitor and supervise the activities of storekeepers, tally clerks and casual labourers at the CDP.
13. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
14. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
15. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
16. Perform any other duties as deemed necessary.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

• Ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation; training labourers on appropriate staking methods; identification of potential risks and taking remedial actions; coordination with transporters and accountability for commodities within the warehouse.

STANDARD MINIMUM QUALIFICATIONS

1. A University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution;

2. Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution, coupled with longer relevant working experience;

3. At least four years relevant working experience in a relevant field gained from a reputable organization;

4. Good command of both written & oral English is essential;

5. Good working knowledge and experience with Microsoft Packages and other Networking Operating Systems. Working experience with Relational Database Management System, Oracle, & SQL would be an asset.

To apply, please visithttp://www1.wfp.org/careers/job-openings

Candidates are requested toCreate an accountin system before applying. Candidate curriculum and applications will be registered allowings profile updates and, apply for a job through WFP career website.

Qualified female candidates are particularly encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status

WFP does not charge any fees from applicants at any stage in the recruitment process