Thailand: VA 25/2015: Senior Admin/Finance Assistant (GS-5), Mae Hong Son

United Nations High Commissioner for Refugees (UNHCR)

Representation in Thailand

Vacancy Announcement No. 25/2015

Internal/External Circulation

Position Title:Senior Admin/Finance Assistant

Post Level:General Service (GS) - 5

Post No.:10007345

Report To:Protection Officer

Section:Administration Unit

Duty Station:Field Office in Mae Hong Son

Contractual Status:Fixed-Term Appointment

Date Issued of the Vacancy Announcement:30 July 2015

Closing Date of the Vacancy Announcement:14 August 2015

Availability of the Position As soon as possible

Duties and Responsibilities

· Processes entitlements, issues of contracts and maintains various personnel records and files;

· Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;

· Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;

· Attends meetings on day-to-day admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;

· Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;

· Assists in preparing financial vouchers and monthly accounts;

· Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;

· Assists in preparing admin. budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.

· Performs other duties as required.

Qualification Requirements

Essential:

· Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.

· Minimum 5 years of job experience relevant to the function;

· Computer skills (MS office and People Soft applications).

· Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

· In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.

Desirable:

· Knowledge in UNHCR Admin and financial rules, procedures and processes;

· Knowledge and working experience of MSRP (Peoplesoft);

· Completion of UNHCR learning programmes or specific training relevant to functions of the position.

· Knowledge of another relevant UN or local languages.

Please submit your Motivation Letter, P.11 and Curriculum Vitae indicating the vacancy announcement number and position title to: THABAHR@unhcr.org

Applications will not be acknowledged. Only the successful candidate will be notified of the

outcome of the selection process.

P.11 form can be down loaded from: http://unhcr.or.th/sites/default/files/p11.doc