Country: Thailand
Closing date: 14 Aug 2015
United Nations High Commissioner for Refugees (UNHCR)
Representation in Thailand
Vacancy Announcement No. 25/2015
Internal/External Circulation
Position Title:Senior Admin/Finance Assistant
Post Level:General Service (GS) - 5
Post No.:10007345
Report To:Protection Officer
Section:Administration Unit
Duty Station:Field Office in Mae Hong Son
Contractual Status:Fixed-Term Appointment
Date Issued of the Vacancy Announcement:30 July 2015
Closing Date of the Vacancy Announcement:14 August 2015
Availability of the Position As soon as possible
Duties and Responsibilities
· Processes entitlements, issues of contracts and maintains various personnel records and files;
· Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
· Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
· Attends meetings on day-to-day admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;
· Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
· Assists in preparing financial vouchers and monthly accounts;
· Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
· Assists in preparing admin. budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
· Performs other duties as required.
Qualification Requirements
Essential:
· Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
· Minimum 5 years of job experience relevant to the function;
· Computer skills (MS office and People Soft applications).
· Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
· In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.
Desirable:
· Knowledge in UNHCR Admin and financial rules, procedures and processes;
· Knowledge and working experience of MSRP (Peoplesoft);
· Completion of UNHCR learning programmes or specific training relevant to functions of the position.
· Knowledge of another relevant UN or local languages.
How to apply:
Please submit your Motivation Letter, P.11 and Curriculum Vitae indicating the vacancy announcement number and position title to: THABAHR@unhcr.org
Applications will not be acknowledged. Only the successful candidate will be notified of the
outcome of the selection process.
P.11 form can be down loaded from: http://unhcr.or.th/sites/default/files/p11.doc