Uganda: Head of Office (f/m) Uganda

Job Title Head of Office

Organisation Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organisation Description

Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.

Job Location Uganda

Closing Date Application Sunday, June 11, 2017

Starting day asap

Job Responsibilities and Accountabilities

Overall job purpose

The Head of Office is responsible for the planning, management and development of all Johanniter projects in Uganda and for ensuring that all activities are within the strategic framework of Johanniter. The Head of Office is reporting directly to HQ in Berlin. Since Johanniter International Assistance has not yet started up operations in Uganda, one important task will be to set up the legal framework for the organization being operative as an INGO in Uganda and establish a working environment. Furthermore the Head of Office will seek for potential local partner organisations, evaluate/assess their capacities to carry out humanitarian projects and set the grounds for eventually entering partnerships. In addition, the Head of Office will be responsible for security management, support tasks (finance, HR, logistics, and administration) and act as the contact person for all stakeholders in Uganda.

Reporting lines

Reporting to: Head of Africa desk (Berlin) (first level supervisor)

Supervises: at a later stage: National Staff assigned to area of responsibility

Receives technical advice from: for finance matters: Regional Head of Finance

Gives technical advice to: at a later stage: National staff

Tasks

Head of Office Tasks

· Initiate and coordinate the registration of Johanniter in Uganda

· Set up an operational base in compliance with local laws and regulations (including office structure, bank accounts, national support staff)

· Prioritise and directly manage security, proactively ensuring that guidelines are followed and adapted as required at all levels, that maximum preventive measures are taken and that the team is safe and well informed at all times.

· Recruit, train and manage national support staff if required

• Budget control, filing documents, allocation of expenditures, vouchers registration, balance checking
• Management of bank accounts, money transfers and maintain good cash flow in compliance with guidelines of donors and Johanniter
• Assure adherence to donor regulations and assure Johanniter’s financial procedures are in compliance with government and donor financial obligatory law and regulations

· Set-up and maintain a systematic hard and soft copy filing system for all administrative matters

· Draft and follow-up any contractual engagement (rental, vehicles, MoUs, Registration, etc.) in consultation with HQ

· Compile regular reports, updates and articles to donors, local authorities and HQ

· Provide support for missions of consultants and advisors to Uganda if applicableSupport media and press work in conjunction with Johanniter spokesperson

Project Coordination

• Identification of partner organisations and execution of partner assessments

· Build and strengthen external relationships and represent Johanniter in Uganda with donors, the host government, international and national organizations.

· Support and advise local partner organisations in designing proposals and reports and ensure the submission to donors in a professional and timely manner.

· Identify new projects in Uganda, prepare and carry out assessment missions and reports and develop new projects as needs and resources dictate.

· Ensure that the projects remain needs based, within their budget limits and are in line with Johanniter and donor guidelines.

• Coordination and supervision of project planning and its implementation, incl. monitoring
• Capacity building of local partner organisations and project related staff if required
• Reporting regularly to the Head of Africa desk and other stakeholders in Uganda

Person Specification

Professional Qualification and Experience:

The Project Coordinator needs to hold a university degree in a relevant field

Essential:

• At least 3 years of experience in a similar position

• Experience in working with national authorities and national partners

• Experience in implementing health, nutrition or WASH projects for international NGOs

• Experience in project development, coordination and management, including project accounting, managing of donor funds

• Experience in networking with international partners and donor liaison

• Experience in acquisition of donor funding, proposal- and report writing

• Experience in security management

• Demonstrated experience in capacity building for national partner organisations

• Profound understanding of financial, logistical and HR related procedures

Desirable:

• Previous working experience in Uganda

Skills:

Essential:

• Good knowledge of international standards and tools in humanitarian and development aid

• Strong management, project planning and organizational skills

• Analytical and with a clear vision on program development

• Written and oral communication skills

• Diplomacy and negotiation skills

• Human resource management and leadership skills, cultural sensitivity

• Fluency in English with excellent verbal and written communication skills

• Common sense and proactive

Desirable:

German language skills

Terms and Conditions

Start date: asap

Contract duration: Definite contract until 31/12/2017 (with possible extension)

Benefits: - Social security provisions (lump sum (for expats not falling

under social security)

• International insurance package

• 29 days annual paid leave

• Per diems (for international postings) for days in project country (currently 29 €

per day)

Please note that this position is unaccompanied.

Contact and application

Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) should be sent to: staff@johanniter.de. Please indicate “Head of Office Uganda” in the subject line of your e-mail and mention your earliest date of availability.

Only complete applications will be considered. Only short-listed candidates will be notified.**Please be advised, that due to the urgency of the situation, we might start short-listing even before the end of the closing date.**