Country: Uganda
Closing date: 30 May 2018
**Reports to: The Director of Operations (DOO) or the officer in charge during in his/her absence.
The Program Officer will be responsible for:
Under the leadership of the DOO, the Program Officer will work in the development of work plans, manage and evaluate program activities across AIRDs operations in sub-Saharan Africa. The Program Officer will also be responsible for starting a knowledge hub to ensure learning’s across the country programs. The Program Officer will work with the DOO to ensure good communication and publications for the organization.
General Duties
Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms & formats of the AIRD Standard Operating Procedures
Ensure all UNHCR policies as stipulated in the sub agreement are adhered to at all times by all staff
Abide by all government regulations /policies as per the sub agreement
Work in coordination with the DOO to develop work plans to better monitor projects and ensuring they all run in accordance with project guidelines
Provide weekly, monthly, quarterly and annual reports on program activities and status of each proposal submitted
Monitoring the project liquidity through the finance department in accordance with project guidelines
Primary duties
Write reports and analyses of programmatic activities
Oversee administrative duties within the programs team
Work with DOO in the opening of new country programs
Proposal Review
- Work with DOO and DCD to review proposals to ensure that required information has been provided. Where needed and appropriate, conduct additional research into the relevant field of interest
Monitoring and Evaluation
Work with the Program Manger to develop reports to aggregate evaluation results and communicate the Programs impact in the community
Ensure all projects are documented and filed – must be complete, accurate and current
Maintain statistical information regarding donor activity and report monthly
Work with the Program Manager to monitor implementation of each grant by requesting and reviewing written evaluations and by conducting site visits where possible
Develop and maintain contact with broad cross-section of nonprofit organizations in the
Community
Other duties
Any other duties as may be assigned by management
Ensure that all projects are delivered on-time, within scope and within budget
Ensure resource availability and allocation
Develop a detailed project plan to monitor and track progress
Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
Report and escalate to management as needed
Perform risk management to minimize project risks
Create and maintain comprehensive project documentation
Oversee IT issues at Head Office as and when required
Required Languages
Must be fully conversant with English (written and spoken). French is an asset.
Minimum Qualifications
At least 4-7 years practical experience in humanitarian response
Minimum bachelor’s degree and/or post graduate degree in a relevant field
Excellent writing skills in both English
Minimum 3 years of experience in researching and writing funding proposals
Knowledge of program monitoring, evaluation and communication impact
Proven skills in networking and relationship building
Strong analytical and information gathering skills
Demonstrated ability to prioritize tasks and work well under pressure
Cultural sensitivity
Proficiency to use MS Office suite of applications and other IT systems
Ability to write clearly articulate proposals, reports, and correspondence
Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
Personal characteristics
The Program Officer should demonstrate competence in some or all of the following:
Behave Ethically: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
Ensuring value for money i.e. program/project monitoring
Ability to work under hardship environment and with minimum supervision
Willingness to travel as necessary, work the required schedule, work at different locations as required
Mode of application
Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with your C.V. by email to hr@airdinternational.org. Please put Application for Program Officer Post in the subject line. Deadline for submissions is May 30th, 2018.
Please note that only shortlisted candidates will be contacted.**
How to apply:
Mode of application
Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with your C.V. by email to hr@airdinternational.org. Please put Application for Program Officer Post in the subject line. Deadline for submissions is May 30th, 2018.
Please note that only shortlisted candidates will be contacted. **