Country: Uganda
Closing date: 20 Dec 2016
About HIJRA:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.
HIJRA with funding from the UNHCR in Uganda is implementing a multi-Sectoral Program for refugees in Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro district) and Nyakabande Transit Center (Kisoro district). HIJRA, in a strategy to expand existing program implementing team, is now seeking for a qualified person willing to offer Humanitarian services in the position of Logistics Officer to be based in Nakivale – Isingiro District.
Job Summary:
The Logistics Officer responsibilities will include but not limited to source data recording, analysis, and interpretations and facilitation of procurement processes. Also actively maintain the inventory and Assets register and ensure safe custody of the financial documents for easy reference and donor reporting. She/he will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the office.
Reporting Relationships:
The post holder will be responsible to the Senior Procurement and Logistics Officer.
Duties:
Ensure that all the money received is accurately recorded in the source document and posted in the financial management system.
Prepare the documents required for the payment of the supplies up to LPO stage and ensure that all the required attachments are in place before sending for further processing within the SERENIC system
Accurately and timely prepare the payment vouchers and attach the necessary documents before submitting them to the Senior Finance Officer for review and posting to general ledger.
Maintain stationary supply records and as well as other inventory supply and coordinate deliveries
Participate in the procurement process by sourcing for quotations from the vendors and forwarding the same to the procurement committee for review and decision making
Generate the Local Purchase Order using the financial System and deliver the same to the supplier upon authorization
Update the automated Items records and Fixed Assets records on weekly and monthly basis respectively.
Maintain electronic and hard copy filing system and retrieve documents from filing system when required
Photocopy all the weekly transactions to ensure a safe copy of the document is available for the Donor verification and Audit
Stamp all the payment vouchers and invoices “paid” to avoid double posting
Any other duties assigned by the Supervisor
Competencies, Qualifications, Skills and Experience:
· Bachelor’s Degree in Accounting or Business Administration
· Two years’ experience in a busy Finance and administration environment
· Diploma in procurement studies or wide experience in that function
· Strong written and spoken communication skills, in English
· Ability to plan ahead and meet with deadlines
· High levels of confidentiality
How to apply:
Application Process:
Qualified Candidates are requested to submit an Application letter and Curriculum Vitae including telephone and emails contacts of three referees including your current/most recent employer.
Applications, addressed to the:
Country Program Manager
Humanitarian Initiative Just Relief AID (HIJRA)
P.O. Box 37703, Kampala, Uganda
Should be sent by email to: vacancies.ug@hijra.or.ke. The subject line should read Logistics Assistant.
Applications must be submitted not later than close of business on 20th December, 2016. Only successful applicants will be contacted.
For more information regarding the organization please visit our website www.hijra.or.ke. HIJRA is an equal opportunity employer.